E-Invoicing Compliance in D365 Business Central

This blog gives an overview of the EU e-Invoicing Directive and how the SD Document Pack App together with the SD Document Sender App for D365 Business Central will help to achieve compliance.

E-invoicing for ERP Software Systems

Definition and Importance:

E-invoicing refers to the electronic exchange of invoice information between a supplier and a buyer, utilising specific data formats such as XML or other structured formats compatible with ERP systems. This process facilitates seamless invoicing, enhancing efficiency and reducing costs.

European E-invoicing Compliance Is Here – Is your business ready?

With multiple European countries currently implementing E-invoicing compliance regulations and deadlines looming, find out how your business can ensure compliance across all the regions you trade in.

The European Parliament passed the Directive 2014/55/EU on electronic invoicing in public procurement in 2014. This Directive calls for the definition of a common European standard on electronic invoicing (EN 16931) at the semantic level, and additional standardisation deliverables which will enhance interoperability at the syntax level.

Implementation and adoption of European Union-wide electronic invoicing is regulated under the Council Directive 2010/45/EU, which affects all EU member states. Companies that want to benefit from electronic invoicing must submit sales order invoices, free text invoices, project invoices, sales order credit notes, and project invoice credit notes as .xml files to the government or other trading parties that mandate use of electronic invoicing.

These .xml files must comply with certain standards. The country/region-specific requirements and their implementation may differ across EU member states but commonly they are using Universal Business Language (UBL) in different versions with customisations as well as PEPPOL specifications and access points for validation and transportation.

The primary advantage of UBL is that business documents can be standardised for different purposes. Because UBL is a flexible, international standard that supports many business requirements, these business documents can be exchanged across national/regional borders.

The EU has mandated the use of e-invoicing to improve efficiency and reduce costs, requiring all businesses to accept e-invoices and ensuring they comply with structured data and electronic signature standards

Impact on Businesses:
Businesses that send or receive invoices will be significantly impacted by these e-invoicing regulations. The EU directive requires public sector bodies to accept e-invoices and mandates compliance with specific standards. Individual European countries have their own e-invoicing rules, and businesses must adapt their ERP systems to comply with these regulations.

E-Invoicing Compliance in D365 Business Central with the SD Document Pack App:

The SD Document Pack App together with the SD Document Sender App for Microsoft Dynamics 365 Business Central simplifies the transition to e-invoicing and other electronic documents. The SD Document Pack App is widely used for document management within D365 Business Central, offering a range of features to ensure compliance with e-invoicing regulations.

Key Features:

Consistent Company Image: Over 20 reports maintain a consistent company image.
Codeless Configuration: Branding, content, and barcode configurations do not require coding.
Electronic Documents in UBL 2.0 Format: Supports the generation of electronic documents in UBL 2.0 format for Sales Quotes, Sales Shipments, Customer Statements, Issued Reminders, and Purchase Orders.

Content Examples:

Sales Documents: Quote, Order Confirmation, Return Order, Shipment, Pro-forma Invoice, Invoice, Commercial Invoices, Credit Note, Customer Statement Open Items, Customer Statement Balance Forward.
Purchase Documents: Order, Return Order, Purchase Receipt, Remittance Advice Pre-posted, Remittance Advice Posted.
Stores Documents: Pick List, Delivery Docket, Shipping Manifest, Stock Take, Work Order.
Banking Documents: Customer Receipt, Remittance Advice Pre-posted, Remittance Advice Posted, Cheque with Remittance, Bank Rec Statement.

What’s New in SD Document Pack v4.0.0:

Added electronic documents in UBL 2.0 format for Sales Quote, Sales Shipment, Purchase Order, Customer Statement and Customer Reminder.

Usage:

SD Document Sender: Generates electronic documents as email attachments or can place the electronic documents to Azure Blob Storage.

Conclusion:

By integrating the SD Document Pack App and the SD Document Sender App with D365 Business Central, businesses can ensure compliance with the latest E-invoicing directives, streamline their invoicing processes, and maintain efficiency and accuracy in their financial transactions.

E-invoicing compliance in Europe is a complex but a manageable challenge. By understanding the regulations, investing in the right technology, and keeping up with changes, your business can smoothly transition to e-invoicing and avoid potential penalties.

Trial the SD Document Pack App Today!

Are you ready to improve and manage your electronic document process in D365 Business Central?

The SD Document Pack App and the SD Document Sender App offers a free trial, allowing you to experience firsthand how businesses can ensure compliance with the latest EU e-invoicing directives, streamline their invoicing processes, and maintain efficiency and accuracy in their financial transactions.

Getting Started:

Install the App: Download the SD Document Pack App for D365 BC from Microsoft AppSource, installation is quick and straightforward.
Configure Your Settings: Use the included sample setups and templates to configure the app according to your business needs.
Start Invoice processing: Begin streamlining your invoice processes and enjoy the newfound efficiency and cost savings.

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